Refund Policy

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Refund Policy

Explanation of our Refund Policy:

Gaia Girls Passages is thankful for and depends on the income that we receive from program tuition fees.  Our final budgets for each program include paying for staff, sites, insurance, and materials before the season even begins.  Therefore, once it is within 6 weeks of the program, we have already allocated the funds. Our Refund Policy is as follows:

6 weeks or longer before program start date:
Full Tuition is Returned (minus processing fee of $55 plus credit card fee)

2 to 6 weeks before program start date:
50% of Tuition is Returned (minus processing fee of $55 plus credit card fee)

Under 2 weeks before program start date or after program has already started:
No Refund Available, however your payment can be rolled over to any Gaia Girls Program within the next year.

All policies apply to folks who pay in full AND to those who have opted for a payment plan.


IF CHILD IS UNABLE TO ATTEND:  In order to reduces exposure – anyone who has been exposed within 2 weeks of a program is asked to not come to program until a 2 week period has passed.   If you are unable to participate in program because of this precaution we will offer your family 80% credit for a future GGP program within the next 2 years.

IF PROGRAM IS CANCELLED:   If a program is cancelled to keep all safe, due to increased shelter-in-place regulations, in response to a wildfire, other natural disaster or social/civil unrest, we will do our best to reschedule with all participants another program/day or week to make up for this.

If circumstances do not allow for rescheduling to take place the following will occur:  For single days within a larger series, there will be no refunds or credits.  If the entire program is cancelled, ie a week long summer camp, we will split the risk with you by either returning 50% of program income OR credit 80% of funds towards a future program within 2 years of program date.

  • The reason we can only offer 80% credit is because funds are spent before the program even begins and the program is designed based on our known enrollment.


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Contact Information


Phone: 510-731-0308

Address: 651 66th Street

Oakland, CA 94609


Most photography by Erika Gagnon

Gaia Girls Passages is a project of Gaia Passages, a tax-deductible 501(c)(3) organization. Tax ID # is 82-1688828 

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